Choosing the right venue can make or break your event. If chosen carefully, the right space can make your purpose shine, whether it’s a gala, conference, benefit, or team-building meeting.
In this article, we’ll outline the nine most important considerations when you’re searching for venues for corporate events. They are (in no particular order):
- Location
- Type of event
- Venue size
- Indoor/outdoor spaces
- Add-ons
- Budget (and hidden fees)
- Social impact (corporate responsibility)
- Virtual event capabilities
- Accessibility
Let’s take a closer look.
Nine Considerations to Find a Great Venue for Corporate Events
1. Location Convenience
The first thing to consider is location. Las Vegas is home to a wide range of venues on and off the Strip, each with its advantages.
If you want your attendees to get caught up in the city’s famous energy, a venue on the Strip might make sense. But, if your event calls for a more focused, professional atmosphere, you might want to look further afield to avoid distractions.
Think about ease of access for guests, too. Are they local or traveling in from out of town? Ample parking and proximity to public transport or ride-shares can make it feel really easy to attend your event.
2. Type of Event
The next thing to consider when selecting a venue is the type of event you’re hosting. Different events need different setups.
Are you hosting a gala or benefit? You may need space for a formal sit-down dinner, followed by room for a dance floor or auction stage.
On the other hand, a corporate conference might require theater-style seating and audio-visual (A/V) capabilities for presentations or guest speakers. For team-building or networking events, look for venues that offer breakout rooms or casual lounge areas where guests can mingle.
Your chosen venue should be flexible around your specific needs. Ask whether the venue has experience hosting similar events, and if possible, request a walkthrough to visualize your arrangement.
3. Venue Size and Guest Capacity
Before you book a venue for your corporate event, you need to know approximate numbers. Venues in Las Vegas come in all sizes. Find one that fits your guest list without feeling too cramped (or too spacious).
Consider how you’ll use the space as well. For instance, does your event include varied activities like presentations, networking, and dining? You may need a venue that can easily transition between setups or that has space to allow different areas.
Some venues also make it easy to create breakout spaces for smaller discussions or workshops, which is a useful feature for corporate meetings or conferences.
4. Indoor and Outdoor Spaces
People often overlook this one. Have you considered your use of indoor and outdoor spaces? Depending on the nature of your event, having access to an outdoor area could add significant value.
For example, a corporate benefit or gala might benefit from an outdoor cocktail hour before moving indoors for dinner and presentations. On the other hand, business meetings and conferences might require strictly indoor spaces for better control over sound and technology.
Some venues also have adjacent patios or gardens, creating a relaxed atmosphere for networking or post-event socializing. Be sure to ask about indoor and outdoor spaces for added flexibility and wow factor.
5. Add-ons and Services
The next thing to consider is what add-ons the venue offers. Many venues provide more than just space. They might offer:
- catering
- A/V equipment
- décor services.
These onsite services can streamline planning and save you the hassle of coordinating with multiple vendors.
A catered venue for corporate events makes it simple for you and great for your guests. It’s worth checking if the venue has an in-house catering team or if you’ll need to hire an external vendor.
A/V equipment is critical for corporate presentations or conferences. Check if the venue offers high-quality sound systems, microphones, and projectors, and ask whether they have tech support available during the event.
6. Budget and Hidden Fees
Budgeting for your event goes beyond just the initial rental cost. Knowing about any additional fees that may come with your booking is essential.
These can include:
- service charges
- cleaning fees
- equipment rentals.
Make sure to get a clear breakdown of all your costs before signing a contract. And don’t just give up if the cost is too high but you love the venue. Talk to the manager. Many offer flexible packages that allow you to scale the services based on your budget.
7. Sustainability and Social Impact
Sustainability is becoming a key concern for companies hosting events. Choosing a venue with eco-friendly practices can align your event with your company’s environmental goals. Think waste reduction programs, energy-efficient lighting, or locally-sourced catering.
Similarly, supporting venues with a social mission can enhance the impact of your event. Many organizations today seek venues aligning with corporate social responsibility goals — whether contributing to the local economy or supporting charitable causes.
8. Hybrid or Virtual Event Capabilities
With the rise of hybrid and virtual events, many people are looking for venues to accommodate in-person and virtual audiences.
Ensure the venue has the tech infrastructure to support live-streaming or virtual presentations. Having high-speed internet and professional A/V services in place can make or break the virtual experience for your remote attendees.
Ask whether the venue can provide tech support to troubleshoot any potential issues that might arise during your event.
9. Accessibility and Inclusivity
Inclusivity is more than a buzzword or a box to tick. It’s crucial in today’s corporate environment.
The venue for your corporate event should be accessible to all attendees, regardless of physical ability. Check whether the space is wheelchair accessible and offers features like ramps, elevators, and accessible restrooms.
Being thoughtful about these needs reflects positively on your company and ensures all guests can fully participate.
Consider Camelot Hall and Dessie’s Table Events
Now you know what to consider, have you thought of using Camelot Hall and Dessie’s Table Events? Here’s why you should.
Spacious and Versatile
With 7,000 square feet, Camelot Hall comfortably hosts up to 350 guests, allowing you to create different setups — whether for a gala, meeting, or networking event. The venue’s open design means you can customize it for seated dinners, standing receptions, or breakout sessions.
Catering and A/V Services
You can work with Dessie’s Table Events — our experienced in-house catering team. We provide mouth-watering menus so your guests are well-fed.
The venue also offers built-in A/V equipment, including microphones, projectors, and tech support, so you don’t need to worry about coordinating with external vendors. Our robust tech infrastructure seamlessly supports virtual events, making it easy to connect in-person and virtual attendees.
Accessibility and Community Impact
And finally, Camelot Hall is fully accessible — allowing all your guests to participate comfortably. Choosing Camelot Hall and Dessie’s Table Events also supports our mission at Opportunity Village. Contribute to job training and employment opportunities for people with disabilities, making your event not just successful but meaningful, too.
So, do you need an extraordinary venue for your corporate event? Whether you’re hosting a gala, benefit, or company conference, Camelot Hall and Dessie’s Table Events have the flexibility and professional support you need to make it a smashing success.
